Resources and Forms for Club Management
"Clubs Matter," U.S. Figure Skating's clubs e-newsletter, is part of an ongoing effort to keep clubs informed of U.S. Figure Skating happenings and upcoming/ongoing programs. To be added to the mailing list, contact Senior Director of Membership Susi Wehrli-McLaughlin at firstname.lastname@example.org.
This is a step-by-step procedural manual to help you get started in forming a new figure skating club. Contents include qualifications for interim and provisional club membership, tips on how to get organized, application for interim and provisional membership and the timeline (also visit Starting a New Club).
- How To Form a U.S. Figure Skating Club (2012, PDF)
Formation of a Nonprofit Corporation
This guide provides general information and guidance on such matters, with a focus on requirements to form a nonprofit corporation and to obtain tax-exempt status, as well as certain other related tax and reporting matters. As such, this guide highlights basic issues and cannot identify or explain all the information, issues and requirements that may be faced by persons seeking to form a nonprofit corporate entity.
- Formation of a Nonprofit Corporation (4/11, PDF)
Sample Club Bylaws
This is meant to be a reference tool for club boards in writing their own club bylaws. Use this as a template only.
- Sample Club Bylaws (4/09, PDF)
Club Finance Guide
This is a guide for club treasurers and presidents on record keeping and finance procedures for figure skating clubs. Most skating clubs have bills to pay, uncertain income and volunteer treasurers. Many of the volunteers serving clubs are not financial, accounting or tax people; however, a little expertise is needed for acceptable financial management - this is a starter kit.
- Club Finance Guide (1/07, PDF)
Basic Skills Directors Handbook
Download this newly created handbook made specifically for Basic Skills directors. This handbook offers a wealth of information, ideas and resources as well as an appendix of important forms for running a successful Basic Skills program. Topics include management and leadership; building blocks of a successful program, such as establishing policies, staffing and marketing ideas; risk management, continuing education and sample FAQs.
Conflict Management and Resolution Guide
Conflict is a natural part of life. Dealing with it in an effective and meaningful way is the main difference between a healthy relationship and an unhealthy one. While conflict can be difficult and uncomfortable, the end result after collaborating or compromising is usually a better decision. In an effort to encourage clubs to address conflict at the local level, U.S. Figure Skating has put together this manual to assist clubs in this regard.
Principal Skating Headquarters Explained
Member clubs have to abide by certain membership rules set forth by U.S. Figure Skating; one of these includes submitting a facility usage form to declare principal skating headquarters on an annual basis and Club Ethics. All member clubs need to realize that MR 2.04 is a U.S. Figure Skating rule and does not supersede rink management's ability to secure ice time contracts or purchases with other user groups.
Volunteer Recruiting Resources
Use these resources to help develop a volunteer recruiting program in your club, create position descriptions, interview potential volunteers and recognize those that do help out. Include these forms in your your club membership renewal packets to find out what areas of expertise lies within your membership. Keep track of this information for when you need to recruit volunteers for upcoming events and projects.
- Prospective Volunteer Information Sheet (10/07, PDF)
- Recruit, Retain and Reward Volunteers (10/25, PDF)
- Volunteer Position Descriptions (10/25, PDF)
- Volunteer Interview Questions (10/25, PDF)
In keeping with the standards of many youth sports organizations, schools and recreational programs in America today, U.S. Figure Skating has implemented a background screening process to help ensure that we are providing a safe environment and protecting the welfare of all participants in U.S. Figure Skating sanctioned activities. Parents must also have the highest degree of confidence that their children are not only receiving good care and proper instruction but are safe from improper conduct.
U.S. Figure Skating is pleased to offer our clubs and programs the opportunity to buy a personalized public service announcement to use for in-arena and or local television promotion. This PSA is a 30-second spot with a customizable final slide for club promotion that includes your local club name and contact information (i.e., website, contact individual, phone number, email address).
Pricing $55 (includes digital file and DVD if requested)
To order your personalized PSA, email Kevin Leonardo, at email@example.com.
Sample final TV slide.
U.S. Figure Skating is offering to all its member figure skating clubs, teams and Basic Skills Programs a customized eight-foot dasher board and a 30x96 vinyl banner by AMI Graphics to proudly display rink side at your home facility. The U.S. Figure Skating discounted price, which includes shipping, is only $115 per dasher board and $95 per banner. You can personalize the top line with your club or program name (see sample above). Dashmax is an ultra-durable dasher product that is easy to install.
U.S. Figure Skating has created a manual for clubs interested in hosting a special training camp, seminar or clinic.
With a few exceptions, U.S. Figure Skating does NOT sanction skating camps, clinics and seminars. However, Headquarters receives many inquiries from members looking to attend these types of events. If you are hosting an upcoming event of this type and would like it listed on usfigureskating.org, please download the form below and e-mail or fax it to U.S. Figure Skating Headquarters.
- Camp listing request (PDF)
Note: It is not required that you complete this form in order to host a camp. You only need to complete this form if you want your camp listed on U.S. Figure Skating Online.
- Conflict of Interest Policy Example (1/14, DOC)
- Document Retention and Destruction Policy Example (1/14, DOC)
- Whistleblower Policy Example (1/14, DOC)
- Club Membership Registration Form (6/04, PDF)
- Transmittal Form (8/11, PDF)
- How To Form a U.S. Figure Skating Club (2012, PDF)
- Facility Usage Form (5/13, PDF)
- Dasher and Banner Board Order Form (PDF)
- Change of Club Officers (6/05, PDF)
- Change of Club Name Request (11/10)
- SWOT Analysis (4/09, PDF)
- Board Member Agreement Form (2/09, PDF)
- Basic Ice Usage and Skater Etiquette Information (3/13, PDF)
- Skater Permission Form (7/01, PDF)
- Sample Rink/Club Contract (2/09, PDF)
- Skating Parent Code of Conduct (9/05)
- Synchronized Team Skating Registration Form (7/11, PDF)
- Synchronized Team Roster Change Form (12/10, PDF)
- Theatre on Ice Application (3/14, HTML)
- Camp Listing Request (PDF)
- Introduction to Robert's Rules of Order (10/11, PDF)
- Parliamentary Motions Guide (10/11)
- Model Release Form (PDF)
- Photos of Patches, Pins and Medals (HTML)
- U.S. Figure Skating Merchandise Order Form (2014, PDF)
- Rulebook and Directory (8/12, PDF)
- Basic Skills Merchandise Order Form (PDF)
- Basic Skills Performance Approval Procedure (5/09, PDF)
- Basic Skills Performance Approval Application (5/06, PDF)
- Basic Skills Competition Approval Request Form (PDF)
- Competition Sanction Form (7/05, PDF)
- Performance Sanction Application (7/04, PDF)
- Sanctions Primer (8/06, PDF)
- Planned Program Content Sheet Competition Posting Request (8/07, PDF)